Varley: Optimizing Global Operations with Octo+

For Varley, expanding their retail footprint across the UK and the United States required a rock-solid data foundation. To modernize their operations, Varley partnered with Datascan, leveraging their expertise to deploy an RFID-led solution centered on Frequentiel's Octo+ software.

The goal was to move beyond the limitations of manual-based inventory tracking and create a seamless, digital link between the distribution center (DC) and the storefront.

Inconsistent Data and Manual Processes

As Varley’s retail presence grew, manual inventory processes became a source of operational friction, with several blind spots that hindered growth:

• Replenishment: Difficulty managing stock levels based on true on-hand accuracy.
• Shipment Friction: No efficient way to identify and resolve discrepancies between the DC and retail locations.
• Accuracy: Manual workflows resulted in inventory accuracy levels below 70%, leading to missed sales and operational noise.

Integrating Octo+ into Daily Workflows

Working with Datascan, Varley implemented a scalable RFID approach designed to support daily store workflows. While Datascan provided the implementation expertise, Octo+ served as the intelligent digital layer, managing the lifecycle of every item from the moment it's RFID tagged to the moment it is sold.

Operational Highlights:

• Integrated Tagging: Products are tagged at the source. For exceptions, Octo+ manages the encoding and printing process at the DC using Zebra printers.
• Zone-Level Precision: Rather than massive, infrequent audits, store teams use Octo+ for daily cycle counts at the zone level. This keeps inventory data accurate without disrupting the customer experience.
• Traceable Logistics: Octo+ provides a digital audit trail for receiving products from the DC and outbound shipments, flagging discrepancies the moment they occur.
• Real-Time Product Search: Floor staff use the software to locate specific items instantly, bridging the gap between digital records and physical stock.

The Results: 99% Accuracy and Improved KPIs

By moving the operational intelligence of their stores into the Octo+ platform, Varley achieved a measurable shift in performance:

• Accuracy: Inventory accuracy rose from under 70% to a consistent 99%+. Automatic adjustments ensure the system always reflects the actual stock on-hand.
• Data-Driven Replenishment: With a 100% reliable view of on-hand inventory, Varley has optimized replenishment, directly impacting conversion and key performance indicators (KPIs).
• Supply Chain Visibility: Real-time discrepancy identification on all shipments has eliminated the friction typically found between logistics and retail.

Following the successful rollout across UK and US retail locations, Varley is planning to deploy Octo+ within its distribution centers. This expansion will create an end-to-end traceability loop, ensuring every garment is tracked with surgical precision from production to the final sale.